Privacy Policy



Data Privacy and Protection Statement

The New Apec Development Corporation

In compliance with the Data Privacy Act of 2012 (DPA), The New Apec Development Corporation (APEC Homes) provides the following information on how personal data is collected, used, stored, shared, and protected in the course of its operations.

A. The Personal Data Collected

Apec Homes collects the following personal data from clients, employees, and third parties:

  • Full name 
  • Date and place of birth 
  • Address (residential or business) 
  • Contact numbers and email address 
  • Civil status and family background 
  • Government-issued IDs (e.g., TIN, SSS, UMID, Passport) 
  • Employment and financial information 
  • Signatures 
  • Bank account or credit details 
  • Property transaction history 
  • Any other personal data submitted through company forms, correspondence, or digital platforms 

B. The Purpose of Processing

The collected personal data is processed for the following purposes:

  • Execution of real estate transactions (purchase, amortization, title transfer)
  • Contract preparation and documentation
  • Verification of identity and background
  • Compliance with regulatory and statutory requirements
  • Customer service and communication
  • Payment reminders
  • Internal records management, finance, and accounting
  • HR management and employee administration
  • Marketing and promotional communications (with consent)
  • Security, fraud prevention, and risk management 

C. Whether Personal Data Is to Be Disclosed to Other Parties

Yes. Apec Homes may disclose personal data to the following, subject to applicable laws:

  • Government agencies (e.g., BIR, HLURB, SSS, Pag-IBIG, Registry of Deeds)
  • Partner financial institutions and loan providers
  • Legal counsels, auditors, and consultants
  • Third-party service providers (e.g., IT, couriers, security, maintenance)
  • Affiliates and contractors, under lawful and binding data sharing agreements
  • Home Owners Association (HOA)

Disclosures are limited to what is necessary for legitimate business and legal purposes.

D. The Retention Period/s and the Basis for Said Period

Personal data shall be retained only as long as necessary:

  • Client data: Retained for 10 (ten) years or two (2) years after turn over to the official HOA or as required by law 
  • Employee data: Retained for ten (1) years after separation and last pay 
  • Applicants’ records: Retained for one (1) year after application 
  • Legal and tax documents: Retained for ten (10) years, per BIR rules 

These periods are based on:

  • Legal and regulatory mandates 
  • Business needs 
  • Contractual requirements 
  • Data subject consent 

E. The Manner of Storage of Personal Data

  • Electronic data: Stored in encrypted formats on secure servers with access restrictions 
  • Physical data: Filed in locked cabinets in secure offices accessible only to authorized personnel 
  • Regular backups and security checks ensure the integrity of stored data 

F. How Data Is Securely Disposed

Data is securely disposed as follows:

  • Electronic records: Permanently deleted 
  • Physical records: Shredded or incinerated under supervision 
  • Third-party disposal services, when used, are governed by confidentiality agreements and monitored for compliance 

G. The Methods Utilized for Automated Access

Access to personal data is managed through:

  • Role-based system access 
  • Password-protected user accounts and multi-factor authentication 
  • Secure databases with access logs and real-time monitoring 
  • Limited automation for tasks such as credit checking, CRM functions, and billing 

H. The Risks Involved at Any Stage of the Processing

Potential risks include:

  • Breach or Unauthorized access of confidential data 
  • Data loss, corruption, or theft 
  • Employee negligence or insider threats 
  • Exposure during data transmission or storage 
  • Errors in data entry or outdated information 

I. Whether Protection Measures Are in Place to Address the Risks and What These Measures Are

Yes. Apec Homes implements the following measures:

Organizational Measures:

  • Designation of a Data Protection Officer (DPO) 
  • Regular staff training on privacy and data handling 
  • Documented policies on data access, use, and protection 
  • Privacy Impact Assessments (PIAs) 

Technical Measures:

  • Secure networks and firewalls 
  • Anti-malware and anti-virus software 
  • Data encryption and secure backup 
  • Access logs and user activity tracking 

Physical Measures:

  • CCTV surveillance in work areas 
  • Locked cabinets for physical files 
  • Visitor logs and security personnel on-site 

J. The Identity of the Personal Information Controller (PIC)

The New Apec Development Corporation
 Officially registered in the Philippines, Apec Homes is the Personal Information Controller (PIC) that determines the purpose and means of processing personal data obtained from its clients, employees, contractors, and partners.

K. DPO Contact Details


 The New Apec Development Corporation

Data Protection Officer (DPO)

Email: dpo@apechomes.com

Phone:  09178187311
 Office Hours: Monday to Friday, 9:00 AM – 5:00 PM
 Office Address: Unit 1005, The Orient Square Building, F. Ortigas Avenue, San Antonio, Pasig City

L. The Complete Rights of Data Subjects under the DPA and How They May Be Exercised

Under the Data Privacy Act of 2012, data subjects have the following rights:

  1. Right to be Informed – Be notified of how personal data is collected and used. 
  2. Right to Object – Decline the use or processing of data, especially for marketing. 
  3. Right to Access – Request a copy of personal data held. 
  4. Right to Rectification – Request correction of inaccurate or outdated data. 
  5. Right to Erasure or Blocking – Request deletion or suspension of processing under certain grounds. 
  6. Right to Data Portability – Obtain personal data in a usable format. 
  7. Right to Damages – Claim compensation for data privacy violations. 
  8. Right to File a Complaint – File with the National Privacy Commission (NPC) for violations. 
  9. Transmissibility – Exercise of rights may be passed on to legal heirs or assignees. 

How to Exercise Your Rights:

  • Submit a written request to the DPO via email or in person. 
  • Present valid proof of identity and specific details of your request. 
  • Apec Homes will respond within 15 calendar days, subject to evaluation and verification.
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